Adventist Association of Family Life Professionals By-Laws
The official name of this organization shall be Adventist Association of Family Life Professionals. It is identified as “AAFLP” in the following articles.
The purposes of AAFLP include:
Section A. Members of AAFLP, shall be members in good and regular standing of the Seventh-day Adventist Church or select individuals on a case-by-case basis, who are familiar with the Seventh-day Adventist Church and want to join their efforts in advancing the ideals of AAFLP. Membership is intended to be diversified and inclusive rather than specialized and exclusive. Members are to be recruited from all sectors of the church. The membership may be divided according to interest groups or qualifications.
Section B. Five types of members shall be provided for:
Section D. The membership at a business session shall establish and may revise the amount of dues and discounts.
Section A. Regular Business Sessions—AAFLP shall have regular business sessions once each year. A quorum will be the members present at a duly-called business session, providing written notice shall be given to the members at least four weeks prior to the date of any such session.
Section B. Special Business Sessions—The Board of AAFLP may authorize at such time and place, as it deems necessary, special business sessions. Written notice of the time, place and purpose, of such sessions, shall be given in the same manner as for regularly scheduled business sessions. The transactions at such sessions shall have the same authority as those of the regularly scheduled business sessions.
Section C. Conventions, Conferences and other Meetings—AAFLP shall generally hold meetings for the purpose of sharing research discussing professional issues, etc., at the time of the yearly Adventist Family Conference at Andrews University, the biennial Adventist Ministries Convention, and such other times as shall be convenient for the membership.
Section D. Membership and Voting—All members of AAFLP have equal voting rights of one vote per member. Items voted on during a business session will be decided by a simple majority. Where appropriate, absentee ballots may be made available for members unable to attend.
Section E. Agenda Items—All business actions to be considered by a business session shall be in the office of the Executive Director at least 60 days prior to the session date.
Article V—Board of Directors
Section A. Governing Body—The Board of Directors shall serve as the governing body of AAFLP. As such, it shall exercise general administration over all matters pertaining to the Association.
Section B. Members—The membership of the Board of Directors shall consist of the President, Executive Director, Vice President for Publications, Vice President for Public Relations and Conventions, Past President, President-Elect, one representative each from the appropriate faculty at Andrews University and Loma Linda University, a representative from the General Conference Family Ministries Department, and two members-at-large.
Section C. Meetings—Regular Meetings of the Board of Directors shall be held at least once a year for the purpose of reviewing the affairs of the association and transacting such other business as may properly be brought before it. Telephone conference calls are an accepted form of board meetings, but there shall be at least one meeting a year when the members are physically present in the same location.
Section D. Agenda Items—All items to be considered by the board shall be in the office of the Executive Director at least 30 days prior to the meeting date.
Article VI—Terms of Office
Section A. President—The President shall be elected by the members at a regular, annual business session and serve for two years.
Section B. Executive Director—The Executive Director shall be the Director of Family Ministries - North American Division of the General Conference of Seventh-day Adventists.
Section C. Vice President for Publications—the Vice President for publications shall be elected by the members at a regular business session and serve for three years.
Section D. Vice President for Public Relations & Conventions—The Vice President for Public Relations & Conventions shall be elected by the members at a regular business session and serve for two years.
Section E. Past President—The immediate past President shall serve as a member of the Board for one full year following completion of the last elected term of office.
Section F. President-elect—Immediately upon election, prior to the beginning of the term of office, the president-elect shall serve as a member of the board.
Section G. Representatives—The representatives of Andrews University, Loma Linda University and the General Conference shall serve at the pleasure of the institutions and be full, voting members of the board. They must be members of AAFLP.
Section H. At-large Members—The members-at-large shall serve for one or two years, the extent of the term to be stated at the time of election.
Article VII—Elections & Voting
Section A. Nominations—Any current member of the AAFLP may be nominated for office by any other member. Nominations shall be in writing and include two or three paragraphs of appropriate background information. The Executive Director shall announce nominations at least 90 days prior to each annual business session,
except when no vacancies occur. Members shall have 60 days during which to return nominations.
Section B. Elections Committee—A nominating committee shall be elected at each annual business session consisting of five from among the regular and certified members present and two from among the affiliate and student members present. It shall meet to review the nominations submitted, determine eligibility and
establish the ballot for voting by the membership. The ballot shall include two or three paragraphs of appropriate background on each name.
Section C. Candidates—No member shall be submitted as a candidate unless the elections committee has verified with them their willingness to have their name placed before the membership. If more than two persons have been nominated for any office, the nominating committee shall narrow the ballot to two names. If fewer
than two qualified and willing persons have been nominated for any office, the nominating committee may nominate additional members up to a total of no more than two candidates per office.
Section D. Voting—The Executive Director shall mail a ballot to all current members of AAFLP immediately after each annual business meeting and announce a deadline 60 days later for the return of ballots.
Section E. Elections—The Executive Director shall receive and count the ballots, and submit a full report to the president, the nominating committee and the candidates. The new officers shall be elected upon the official announcement of the ballot results.
Section F. Assume Office—Elected Officers shall assume their office on January 1 following their election. Charter officers and those elected to fill vacancies shall assume office immediately.
Article VIII—Duties of Officers
Section A. President—The President shall chair the meetings of the board and AAFLP business sessions, as well as serve as the leading officer of the association. If the President is not available, the Executive Director may chair the meeting. The President may call board meetings at any time he/she deems necessary.
Section B. Executive Director—The Executive Director is responsible for the day-to-day operations of the Association, will call for regular board meetings and will solicit and compile the agenda for meetings in consultation with the Association’s President. The Executive Director is also responsible for the financial records, minutes, funds, and membership records of the association, and serves as the primary liaison between AAFLP and the Seventh-day Adventist Church.
Section C. Vice President for Publications—The vice president for publications shall oversee the production of the newsletter, journal and other publishing ventures of the AAFLP.
Section D. Vice President for Public Relations & Conventions—The vice president for public relations and conventions shall organize the major meetings of the AAFLP and develop communication efforts necessary to recruit members and further the aims of the association.
Section A. Fiscal Authority & Reports—All finances shall be the responsibility of the Executive Director. A current financial report shall be made available at each board meeting and business session.
Section B. New publications, major meetings and significant expenditures will be voted by the members in business session. The board may make routine financial decisions.
These By-Laws may be amended and/or revised at any regular or special business session, by a two-thirds vote of the delegates present and voting. However, the members of the Association must be advised, in the notice for such a meeting, of the proposed amendments and/or revisi